All of you files can be scanned and kept electronic, iPad/Tablets are being used today for taking notes (you can record, type, or use a stylus to write. All of these options and more are available for every small business to make life easy. There are tons of websites and devices t use. I am bias. I LOVE LOVE LOVE my Samsung Epic phone. I use it for my calendar (Google), take notes, taking payments, email, etc... I also have a tablet so if I am meeting with a Client I need my laptop, but do not want to carry it. I can send any file to my Galaxy Tablet (via bluetooth, email, or plug into my laptop). I event have folders set up on my tablet so I can find files quickly. When I am talking to my Clients it takes me no time to bring up a file and show a slide show.
Now ask yourself the question:
"How Can Technology Help Me?"