Tuesday, October 18, 2011

The 5 Key Steps to an Efficient and Organized Office: For the Successful Solopreneurs

As many of you know running a successful small business as a soloprenuer that the task of staying organized can sometimes become overwhelming, yet being organized is a vital part of the overall success of your business. Well don’t worry, Assistants & Beyond has researched this topic thoroughly and listed 5 steps that will keep you organized, efficient and productive. 
Happy Organizing ~Assistants & Beyond Virtual Assistants and Event Planning

Step #1 Create an Easy Maintenance Filing System:Invest in a two or three draw filing cabinet and set up tabbed file folders separating one draw for clients and one draw for the business. Once you have set up your physical filing cabinet, set up folders on your pc in a similar system with client and business folders with sub folders as needed.
Step #2 Winning the Paper Fight:Winning the battle of a million loss papers is pretty easy. Sort through the paper and make the firm decision to either keep and file it or toss and shred it, it’s that simple. The determining factor in whether or not you should keep or toss it is the action that the paper requires. If the action is 100% completed after review of the paper, complete action and then toss and if action required will take several steps, complete first action of paper then file it.
Step #3 Use a 2-Tray Letter Storage Compartment for Your Desk: Purchase a desk-size  two part letter storage system that allows you to place current and active letters in the  first storage compartment and then store magazines, books, flyers, etc… in second storage compartment. Anything that is not of the current week should be appropriately filed in your filing cabinet
Step #4 Stay on Top of Your ‘To Do’ List:Create a daily task list each night before your next work day via a “To Do” list notebook or your pc. Keep this list in an easy to find place on your desk and make sure to check off each task as completed, incomplete or in progress. Task list of 10 or less items usually have a higher rate of success and are more realistic to complete.
Step #5 Create a Schedule for Reoccurring Task:Schedule regular task jobs in your appointment book and calendars (both written & online) such as newsletters, weeklyblog/social media post, events calendar etc…. Make sure that you schedule appropriate time for these tasks; ex: 2 hours for your newsletter. When you schedule these task and stick to the time-line, it improves your overall time efficiency.

Monday, October 3, 2011

Organize Button

If you had a button to push would you?  You have just walked into your office and things are everywhere.  You know you had the notes to that project that is due next week.  You say to yourself "I think I remember".  How are you going to "wing it"?  

Ok........you have pushed the button "ORGANIZE ACTIVATE" & nothing happen.  Now what are you going to do?  You have finally realized that you need a Virtual Assistant.

Assistants & Beyond is available to help you get organized and assist with your back office duties.  Now you can concentrate more on your Client and get referrals.

We can be reach via phone or email.
Phone:  281-736-4089
Toll Free:  855-655-0329

Call and say "Organize" to get 10% off a project fee or 20% of monthly retainer fee.
With this promotion Consultations are FREE!!

Saturday, October 1, 2011

Delegate To A Virtual Assistant (VA)

The toughest issues Small Business Owners face is doing everything themselves.  If you are doing all of the work how can you grow? 


Who should you delegate to?  Why should you try to do it all by yourself or worry about the expense of hiring an employee.

Virtual Assistants (VA) are entrepreneurs who can provide a variety of services.  A VA work on a contractual basis.  This will give you the freedom to grow your business.  You can pay more attention to your clients and provide the service you are in business to do.

What can a VA do for me?
  • What do you have on your desk that you do not have time to do?
  • What administrative tasks you do not want to do?
  • How many presentations do you need to complete and don’t have the time?
  • Hiring a VA to do these tasks will give you more time for meetings, networking, and providing dependable service to your client.

What if I do not have a lot of administrative things to do?
A VA experience is more than filing or answering phones.  A VA can send out company emails, create spreadsheets, presentations, etc…..
The list of what a VA can do is not limited.

How do I know what VA is a right for me?
You should consult with a VA to find out what services they can provide.  You can ask for information about their services before the consult.  This will help you with any questions before the consult.  If you are comfortable with the consult, but still unsure about hiring them give them a small project.  Once this project is completed to your satisfaction then you will have gained that trust.